Report on Academic HR Analyst 1 - San Diego, CA

Academic HR Analyst 1 - San Diego, CA


Under supervision, incumbent learns to provide advice and guidance on documented faculty or other academic staff compensation programs, academic personnel policies and procedures. Pre-screen all review and appointment files to ensure all elements are included and properly submitted. Provide detailed notes to departmental AP staff when files must be revised. Forward files to appropriate AP staff once files are complete and accurate.

Under direction, learns to prepare academic review cases by assembling materials and providing other support. Manage and conduct the review and analysis of all visiting appointment requests, ensuring accuracy and confidentiality. Interpret new and changing policy, review UCSD deadlines, and evaluate projected scheduling constraints. Provide consultation and direction to departments on the Jacobs School policy for the Faculty Salary Exchange Program and the Faculty Leave Program.

Manage and conduct the review and analysis of all visiting appointment requests, ensuring accuracy and confidentiality. Interpret new and changing policy, review UCSD deadlines, and evaluate projected scheduling constraints. Manage annual APM 025 reporting process to ensure timely and accurate submission of all forms.

Coordinate appointment/reappointment files and merits/reviews for Unit 18 members as appropriate for the level of appointment. Monitor status of Unit 18 NSF and keep Academic Affairs Manager abreast of Unit 18 developments and possible impact on appointment/reappointment. Oversee changes in continuing appointment base and complete paperwork and documents for AP office and labor relations review. Work with Union and Central AP staff to ensure compliance with the Unit 18 MOU, resolve grievances, solve problems, and respond to ad hoc requests in the Unit 18 series, and monitor/ensure timely merit increases per the MOU.

Support Academic Affairs Manager during peak periods, absences as necessary. Act as division academic files custodian, handling sensitive documents and tracking when files can be purged and which documents must be kept.

  • Bachelor's degree in related area and / or equivalent experience / training.

  • Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

  • Demonstrated ability to learn new information, synthesize information from a variety of sources and make prudent recommendations for a plan of action.

  • Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.

  • Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.

  • Strong computer skills in a PC environment with demonstrated ability to work independently and proficiently with a variety of business applications (Google Suite, MS Office Suite, email, spreadsheet, word processing, database, and web browsing) and University information systems(i.e. PPS), preferred.

  • Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.

  • Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. Ability to proof, draft, edit and make recommendations for correspondence and written materials. Ability to write and speak concisely and persuasively.

  • Skills to communicate effectively, both verbally and in writing. Reading, writing, communication skills proficient enough to communicate technical information in person, by telephone or e-mail.

  • Ability to analyze documents for compliance with University regulations and procedures; Unit 18 MOU regulations and procedures; Affirmative Action Guidelines; and immigration regulations.

  • Demonstrated experience in maintaining confidentiality of personnel or other sensitive issues and exercise discretion in dealing with controversial or potentially sensitive topics. Proven experience in exercising independent judgment and discretion.

  • Computer skills to quickly and accurately produce reports, correspondence, proposals, etc. Demonstrated ability to learn new software programs.

  • Demonstrated ability to interact with a diverse group of people and clientele. Initiative to follow-up on projects and to be proactive.

  • Demonstrated ability to collect data, anticipate and resolve problems, evaluate possibilities of alternative solutions.

  • Must have access to reliable transportation.

  • Overtime may be required.

Experience Requirements: 
Not requirements
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