Report on Academic HR Assistant - San Diego, CA

Academic HR Assistant - San Diego, CA


Learns to apply professional UC Academic HR concepts, organization and/or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and/or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.

Assist Academic HR Analyst 2 with academic personnel functions in the Department of Physics. Instructional faculty include Ladder-Rank Faculty, LSOEs, Continuing Lecturers, Lecturers, Associates-In, Academic Administrators, Post Docs, Visiting Professors, and Visiting Scholars.

Due to the department’s ranking and the international makeup of its constituents, the incumbent must work with the Academic HR Analyst 2 to address multiple complex issues such as non-US Citizenship status, highly competitive recruitment and retention, interdisciplinary/multi department appointments, complex leaves and other non-routine actions that require high level analytical skill to determine appropriate processing.

  • Must have access to reliable transportation.
  • Overtime may be required during peak periods.
  • Demonstrated knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.

  • Demonstrated knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.

  • Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.

  • Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.

  • Proven ability to analyze and interpret complex immigration policy issues and convey information to academic personnel employees with potentially limited language and cultural comprehension.

  • Skills to research emerging and new federal regulations regarding visa status and changes in status, employment and tax issues for visitors and their dependents extensions of stay, travel outside the US, etc.

  • Strong organizational and project management skills with the ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously. Ability to work under pressure and with frequent interruptions.

  • Excellent skills to communicate effectively, both verbally and in writing. Reading, writing, communications and computer skills proficient enough to communicate technical information in person, by telephone, or email.

  • Experience in maintaining confidentiality of personnel or other sensitive issues and exercise discretion in dealing with controversial or potentially sensitive topics. Experience in exercising independent judgment and discretion.


  • Experience with university business systems such as Interfolio, PPS, Employee and other applications regularly used in the performance of academic personnel and payroll actions.

  • Familiarity with UC San Diego Academic Compensation Policies.

  • Job offer is contingent upon a satisfactory clearance based on background check results.
Experience Requirements: 
Not requirements
Date posted:
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