Report on Academic Personnel Assistant - San Diego, CA

Academic Personnel Assistant - San Diego, CA


Serves as a member of the centralized VCR Core Services team providing support to General Campus Organized Research Units (ORU’s) and the Office of Research Affairs (ORA) for academic personnel administration. With work direction from the Academic HR Analyst 2 and the Director of Operations, and in coordination with the Unit MSOs, this position assists with annual reviews, processing and analysis of moderately complex academic personnel actions for all for Non-Senate academics in the VCR Units. Titles include, but are not limited to, Postdocs, Visiting Scholars, Visiting Grad Students, Visiting Research and Project Scientists, and other temporary academic appointments. Work may progress to include Academic Coordinators/ Administrators, Specialists, Project Scientists, and Research Scientists.

Duties include the preparation and submission of the academic files for various actions including recruitments, new appointments, reappointments, annual merits and promotions. Prepares and submits all new and renewal visa applications for academics and ensures compliance with INS regulations and restrictions. Supports Units with online platforms utilized in the AP processes, provides historical data reports and data management (using both web based and other database systems). Supports campus-wide AP initiatives and UAW Union contract requirements and restrictions. Processes biweekly and monthly academic timekeeping and serves as DSA for assigned units.

  • Proven ability to interpret and communicate Academic Personnel policies and procedures to academic employees/candidates.

  • Ability to analyze and evaluate personnel actions, identify and resolve problems and/or recommend solutions.

  • Experience in a high-volume and fast-paced environment. Ability to produce high caliber work under extreme pressure of deadlines and interruptions.

  • Ability to handle highly sensitive and confidential matters in a professional manner.

  • Experience with all Union regulations, restrictions, and procedures.

  • Excellent communication and interpersonal skills. Ability to write precisely and clearly and communicate on behalf of the department.

  • Demonstrated ability to compile and disseminate information to a variety of individuals/departments.

  • Excellent personal computer skills and experience with databases and software including MS Word and Excel.

  • Ability to work independently and effectively with modest supervision and to exercise good judgment. Includes initiative to make independent judgments, identify problems, develop and present recommended solutions.

  • Proven experience prioritizing work while taking work assignments from multiple sources.

  • Ability to analyze moderately complex situations and data, and develop clear and concise written/oral reports or recommendations.

  • Excellent attention to detail.

  • Experience working in an University setting or higher education.

  • Experience working with a range of employee titles such as research scientists, project scientists, postdocs, and grad students.

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

UC San Diego - 2 hours ago
Experience Requirements: 
Not requirements
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