Report on Director Of Operations At Private Firm

Director Of Operations At Private Firm

McCallum Group, Inc. (MGI) is a Legislative Advocacy and Government Relations firm that specializes in higher education clients. The firm represents clients throughout the state of California. The Collaborative Brain Trust (CBT) is a higher education consulting firm that has worked in various capacities at institutions of higher education throughout the world.

Position Summary
The Director of Operations will be the first point of contact for visitors and callers to MGI and CBT. This vital employee will schedule various types of appointments, make travel arrangements for staff, and maintain the calendar of the President and lobbying staff. The incumbent will also assist with office operations, provide general administrative assistance, draft documents and reports, and interact with high-level officials, educators, and business leaders. The incumbent will also be in charge of certain bookkeeping tasks, including invoicing and QuickBooks expense entries. The incumbent will assist MGI and CBT staff in an office located in Downtown Sacramento.

Essential Functions
⢠Schedule and calendar appointments for staff with state government officials and aides, clients, college and university Presidents, Chancellors, Provosts, and other educators, as well as with business leaders, potential clients, vendors, and others.
⢠Communicate with industry leaders such as high-level officials, college and university leaders and their staff, and others in a professional manner.
⢠Provide daily, consistent and professional reception services during business hours including answering phones, transferring calls, greeting visitors, and maintaining a welcoming lobby area.
⢠Coordinate and arrange domestic and international travel arrangements for staff and other affiliates including airfare, hotel, and ground transportation.
⢠Assist in planning meetings and events.
⢠Prepare proposal presentations and materials.
⢠Utilize QuickBooks Online for accounts payable and accounts receivable administration
⢠Bill pay and banking.
⢠Conduct other accounting duties as provided.
⢠Utilize MS Office, Adobe, QuickBooks Online, email, the Internet, and other software and technology to create and edit various documents and reports including, but not limited to, letters, reports, proposals, website content, contracts, invoices, and travel documents.
⢠Watch legislative hearings in-person or on-line and participate in conference calls, and other meetings as directed to take notes and draft reports.
⢠Perform general administrative duties including filling, handling mail, typing, and multiple staff calendars.
⢠Assist with internal and external communications including press releases, newsletters, and social media.

Experience Requirements: 
Not requirements
Date posted:
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